CloudST Library · Real estate & property management

Every system, with screenshots and live links.

Eight systems, one library — led by the two CloudStep offerings: the Deal Tracker that carries every file from offer to registration, and the Renewal Reminder that never lets a deadline slip. Alongside them, CloudST eLetterhead compiles one letterhead blueprint into branded letter-writing apps for Android, iOS, Windows and web, and CloudST SitePilot lets your team edit the agency website visually — no code. Each dossier below explains in plain language what the tool does, which pain it removes, who it is for — and shows the real screens.

Browse the library cloudst.co.za
CloudStep property deal tracker showing every active transfer on one pipeline
Deal TrackerOffer to registration
CloudStep renewal reminder deadline engine
8 systems Screenshots + live links

The library

Search by problem (“transfer”, “deadline”, “viewing”, “FICA”), filter by team, then open the full dossier. ← Back to the sales home page

8 systems

System dossiers

Plain-language detail: the pain it removes, what it does, who it suits, and what it looks like.

Sales & transfers

CloudStep Deal Tracker

Every property deal, tracked from offer to registration.

The pain it solves: transfers stall at FICA, suspensive conditions, compliance certificates or the Deeds Office — and nobody can say where the file is. Agents chase conveyancers, clients chase agents, and the same 15 steps run from memory on every deal.

The Deal Tracker runs eight workspaces across the full mandate. The Business Console puts every active transfer, bond and lease on one pipeline with stage, days-in-stage, owner and next action. Client Journey Pipelines follow how SA property actually moves: OTP signed → FICA collected → suspensive conditions met → transfer duty settled → Deeds lodgement and queries → registration and commission. The Template Builder lets you clone that into your own process with no code, Notification Presets send ready-written WhatsApp, SMS and email copy per milestone, and the Audit Log keeps timestamped proof of every send. Clients follow their own file in a mobile Customer Portal, while the Marketing Hub and Stats & KPIs turn past clients into mandates and show which stage is actually slowing you down.

You need this if…

  • You repeat the same 15 transfer steps from memory
  • Clients phone asking “where is my transfer?”
  • Deals go quiet and nobody notices until the client complains
  • You need proof of what was said, when, for a dispute or PPRA query

Eight workspaces

  • Business Console (one pipeline for every file)
  • Client Journey Pipelines (SA-specific milestones)
  • Journey Template Builder (no code)
  • Notification Presets (WhatsApp / SMS / email)
  • Communication Audit Log (timestamped proof)
  • Marketing Hub (listing pushes, rate notices, referrals)
  • Customer Portal (clients track their own deal)
  • Stats & KPIs (find the stage that costs weeks)

Built for

  • Estate agencies & franchises
  • Conveyancers & secretaries
  • Bond originators
  • Developers & off-plan
  • Rental & body corporate managers
  • Solo agents
Open live system ↗ Book a demo

Live at cloudstep-xi.vercel.app · Features at /#features

Deadlines & compliance

CloudStep Renewal Reminder

Set it up once. Get reminded where you actually look. Never scramble again.

The pain it solves: every business carries dozens of recurring obligations — CIPC returns, B-BBEE certificates, tax compliance PINs, licences, insurance, domains, lease renewals. The dates are fixed and knowable, yet they get missed every year because the reminder sits in an inbox nobody reads. The failure isn’t memory. It’s delivery.

Renewal Reminder is a set-once deadline engine inside CloudStep. Tell it what must happen and when, choose where you want to hear about it, and it keeps reminding you on that cycle for as long as the obligation exists. CIPC annual returns, B-BBEE renewals, SARS PINs, fidelity fund and compliance certificates, insurance, domains, lease renewals — each one becomes a living reminder instead of a diary entry you meant to check.

You need this if…

  • A missed CIPC or compliance date has cost you before
  • Renewals live in spreadsheets, diaries or one person’s head
  • Reminders arrive by email — which nobody in the office reads first

What you get

  • Set-once recurring deadlines (CIPC, B-BBEE, SARS, licences)
  • Reminders delivered where you actually look
  • Repeating cycles for as long as the obligation exists
  • One view of every upcoming renewal and expiry
  • Lease renewals, inspections and deposit dates on schedule

Built for

  • Principals & office managers
  • Agencies, law firms & bond shops
  • Rental & body corporate managers
Open live system ↗ Book a demo

Live at cloudstep-xi.vercel.app

Sales & transfers

CloudST PropConnect

Clients stop phoning for news — because the news arrives on its own.

The pain it solves: after the OTP is signed, buyers and sellers hear nothing for weeks. They phone the agent — who has moved on to the next deal. Meanwhile FICA documents sit in filing cabinets and shared drives with no audit trail.

PropConnect automates the whole client journey: OTP accepted, bond submitted, bond approved, transfer lodged, registration, handover. Each milestone fires a ready-written message on WhatsApp, SMS or email. It ships with a built-in agency CRM, an AI concierge that qualifies visitors and captures POPIA-compliant consent, plus a FICA vault with expiry tracking and access logging.

You need this if…

  • Your agents rewrite the same “any news?” reply ten times a day
  • After-hours enquiries sit in WhatsApp until someone remembers
  • FICA compliance keeps you up at night

What you get

  • Six-stage OTP → handover messaging
  • WhatsApp-first, with SMS and email fallbacks
  • Built-in CRM + AI concierge with POPIA consent
  • FICA vault with expiry tracking and audit trail
  • Views for principals, agents and compliance officers

Built for

  • Estate agencies, 5–50 agents
  • Principals and compliance officers
  • Teams losing after-hours leads
Open live system ↗ Book a demo

Live at propconnect-demo.vercel.app

AI & automation

AI Receptionist

Your listings, answered and booked — even at midnight.

The pain it solves: your website gets traffic but few enquiries. Visitors will not wait for office hours — they ask one question, get silence, and move on. Your agents answer the same price / bedrooms / availability questions all day.

Upload your inventory once and the AI receptionist sits on your site answering any property question, running affordability, bond repayment and transfer-cost estimates in chat, qualifying the lead (budget, income, contact details) and offering real viewing slots confirmed by email. One portal, configured per client, supports multiple agency sites.

You need this if…

  • Portal and website traffic rarely becomes a booked viewing
  • You lose leads after hours and on weekends
  • Agents spend mornings re-answering last night’s WhatsApps

What you get

  • Inventory upload and sync
  • Listing Q&A: price, area, availability
  • Bond, affordability and transfer estimates in chat
  • Lead qualification + viewing bookings by email
  • Multi-site deployments per agency

Built for

  • Agencies with website traffic
  • Teams losing after-hours enquiries
Open live system ↗ Book a demo

AI & automation

AutoPilot Audit

Find where the agency loses time — and what to automate first.

The pain it solves: every agency retypes client details into three spreadsheets, lets leads sit in WhatsApp, sends invoices late and builds Friday reports by copy-paste. None of it feels like an emergency. Together it is hours a week and rands off the bottom line.

Answer a guided 10–15 minute assessment about your departments, software, staff and repetitive work. The system calculates hours and rands lost per process from your own numbers, then an AI consultant scores, prioritises and writes it up: automation score, department breakdown, quick wins and a roadmap you can hand to your team — as a dashboard and a shareable PDF.

Sample report · Karoo Fresh Produce

Automation score
66/100
Hours lost / month
39
Monthly waste
R2 535
Annual waste
R30 420

What you get

  • Guided 10–15 minute assessment, no jargon
  • Automation score + rand-value waste
  • Department breakdown (sales, finance, ops)
  • Prioritised roadmap: quick wins to strategy
  • Shareable PDF for your team
  • 2 free reports per month, POPIA-conscious

Built for

  • Agencies before they buy automation
  • Principals who need the business case in rands
Open live system ↗ Book a demo

Networking

CloudST TapCard

The card that never goes out of date.

The pain it solves: paper cards get lost the day after the show day. Numbers change, new agents join, and reprints cost money. A buyer who cannot find you calls the next board they see.

TapCard is a multitenant digital card for the whole team: five distinct templates, QR-linked to any public URL, managed from one simple dashboard. Update a number once and every shared card is current. Tap or scan at viewings, valuations and show days — the client keeps you on their phone, not in a drawer.

You need this if…

  • Agents still hand out paper at show days
  • Team details change faster than reprints allow
  • You want every agent to look like one professional brand

What you get

  • Digital cards for every agent, one dashboard
  • Five templates, QR sharing
  • Link to any public URL
  • Update once, current everywhere

Built for

  • Estate agents and principals
  • Teams at show days and valuations
Open live system ↗ Book a demo

AI & automation

CloudST eLetterhead

One letterhead upload. A branded letter-writing app on every platform.

The pain it solves: corporate stationery lives in a Word file or a PDF template that someone has to find, resize and fill in by hand. One wrong footer address, an old logo or a missing signature turns a routine letter into a brand and compliance problem — and every branch keeps its own copy.

CloudST eLetterhead is a white-label App Compiler SaaS. An administrator uploads the vector letterhead blueprint (PDF), a launcher icon and a splash screen, assigns the project to a client, and the compiler provisions a standalone document app for Android, iOS, Windows and web. Each target is built separately: signed APK, distribution-ready IPA, EXE/MSIX, or a CSP-protected PWA build. The admin dashboard tracks every client, asset upload and build through one pipeline.

The installed app runs entirely on-device — no connection back to Supabase or CloudST — so drafts and client details never leave the device. Staff capture To, Date, Salutation and Body, sign on a vector signature pad, and the app merges the content onto the embedded background. The finished letter exports as a read-only PDF for printing, saving or emailing.

You need this if…

  • Your letterhead lives in a Word file that every branch edits differently
  • You are commissioning a custom app just to write letters
  • Old logos, wrong addresses or unsigned letters keep going out
  • Client correspondence must stay offline and on-device

What you get

  • Admin upload: PDF blueprint, launcher icon, splash screen
  • Automated icon and splash resizing (hdpi → @3x)
  • Signed Android APK + distribution-ready iOS IPA
  • Windows EXE/MSIX + CSP-protected web/PWA build
  • Letter capture: To, Date, Salutation, Body
  • Vector signature pad merged onto the background
  • Read-only PDF export for print, save or email
  • Build pipeline with client provisioning and status

Built for

  • Developers white-labelling for clients
  • Business administrators
  • Agencies & corporate stationery teams
  • Retailers, schools & franchises
  • Multi-branch groups
Open live system ↗ View sample PDF ↗ Book a demo

Live at cloudst-eletterhead.vercel.app · White-label App Compiler SaaS

AI & automation

CloudST SitePilot

Click it, change it, save it. Your website, edited visually.

The pain it solves: a new phone number, a price change or a fresh listing photo should take a minute. Instead it means emailing a developer, waiting days and paying for a few lines of HTML — or opening code files and hoping nothing breaks. So the website quietly goes out of date.

CloudST SitePilot is a visual editor for static websites that runs in the browser. Open the website folder (or drag it onto the window) and SitePilot finds every page, stylesheet and image. The site appears in a live preview at desktop, tablet or mobile width. Click any heading, paragraph, button, link or image and edit it in the Inspector: text, link URLs, image source and alt text, or replace a picture with a new file.

The theme editor changes brand colours, body and heading fonts and border radius, rewriting only the values you touch. Edited files are marked until you press Save or Ctrl/⌘ + S, and undo/redo is always there. Changes are written straight back to your own HTML and CSS files — nothing is uploaded, and there is no server or database behind it.

You need this if…

  • Small website changes wait days for a developer
  • You pay an invoice every time a number or price changes
  • Your team avoids the website because it means editing code
  • You want edits saved to your own files, not locked in a page builder

What you get

  • Open a website folder by button or drag and drop
  • Live preview: desktop, tablet and mobile, with zoom
  • Click-to-edit text, buttons, links and images
  • Replace images or pick one already in the project
  • Asset manager: size, dimensions and where each image is used
  • Theme editor: colours, fonts and border radius
  • Save with Ctrl/⌘ + S, plus undo and redo
  • Runs in the browser — files never leave your computer

Built for

  • Agencies with a static website
  • Marketing & admin staff
  • Web designers handing sites to clients
  • Small businesses
  • HTML, Bootstrap & Tailwind sites
Open live system ↗ Book a demo

Live at cloudst-sitepilot.vercel.app · Beta · Works with HTML5 sites (plain CSS, Bootstrap or compiled Tailwind). Not for React, Vue, Angular, Svelte, PHP or WordPress sites.

Built here, for here.

CloudST is the trading brand of SineThamsanqa Business Solutions, serving South African businesses since 2016. Everything on cloudst.co.za follows the same four rules as this library.

01

Property-first

Offer to Purchase, FICA, Deeds Office, transfer duty, inspections, mandates — our software speaks the language your Fidelity Fund certificate is measured against.

02

WhatsApp-first

Agents and buyers already live on WhatsApp, so that is where our systems work — milestone updates, viewing bookings, deadline reminders and lead capture included.

03

POPIA-conscious

Minimum data, captured consent and a clear record of every send — designed in, not bolted on.

04

Done-for-you

You provide listings and branding; we configure, test and train your team. Remote setup across all nine provinces, support answered within 24 hours on business days.

Not sure which system fits?

Tell us where the work piles up — transfers, deadlines, viewings or follow-ups — and we will point you to the right dossier. Or go back to the home page for the short version.

Book a demo WhatsApp us